Vice President
The role of Vice President generally is to work closely with and support the club President. The Vice President will undertake the duties and responsibilities of the President if the President becomes unavailable for any reason. (In accordance with club rules)
The role of Vice President is the ideal position for those considering becoming club Presidents in the future, as the Vice President should work closely President to support them to undertake the leadership and governance responsibilities of the club.
The Vice President is expected to:
Act in the best interest of the members at all times
Attend all Committee meetings
Undertake the role in good faith and honesty
If at any stage the President becomes aware of a personal conflict of interest, real or perceived between themselves and the club, they should immediately notify the Club President of the conflict who will immediately inform all other committee members.
Responsibilities
The general role of the Vice President is to support the President, assisting them to fulfill their responsibilities.
Knowledge
To successfully undertake the role of Vice President the role requires the person:
To be well informed of all club activities, especially those of all sub committees
Have a good working knowledge of the constitution, club rules and by laws, policies, and procedures as well as the duties of all office holders
Strong understanding of the legal and compliance obligations of running the club
Governance
The Vice President will assist the President ensure the club undertakes its key governance responsibilities include ensuring the club:
Defines and documents its club culture and behaviors these are continually communicated to members, players, coaches, supporters and volunteers
Has clearly defined goals and objectives and documented strategies and implementation plans on how they will be achieved
Implements strong financial controls to protect the cash and assets of the clubs as well as the volunteers handling the cash
Has strong financial reporting, budgets and cash flow projections
Ensure compliance of all obligations and the health and safety of all club participants
Ensure all complaints and disputes are immediately investigated and responded to according to club policies and procedures
All club positions, roles and sub committees have regularly reviewed position descriptions or terms of references
Activities are documented in operations manuals, policies and procedures
Volunteers are trained and supported throughout the year to undertake their roles successfully
Meetings, communication, and key relationships
The Vice President will:
Assist the President to set the agenda for each committee meeting and general meeting, including the clubs annual general meeting
In the absence of the President, the Vice President will:
Chair committee meetings
Chair the annual general meeting
Act as a spokesperson for the club and represent it at locally, regionally and nationally as required
Ensure all responsibilities of the President are undertaken
End of year hand over
Updating key documents
At the end of each year a key activity of the Vice President will review and revise their position description to ensure it continues to reflect the requirements of the role.
The updated Position Description must be provided to the club Secretary prior to the Annual General Meeting each year.
Induction of incoming Vice President
An important responsibility of outgoing Vice President is to train, mentor and support the incoming Vice President.
Essential Skills and Requirements
Hold or willing to apply for a current volunteer’s “working with children” check
Can communicate effectively,
Is well informed of all other tasks — handle bookings and entries, respond to general duties as directed by the club
Can oversee organisational activities
Is aware of the future directions and plans of members
Has a good working knowledge of the rules of the club and the duties of all office holders and subcommittees
Is a supportive leader for all members
Able to chair committee or executive meetings
A good understanding of the sporting and competition requirements at local, regional, and higher levels
Unbiased and impartial on all issues
Receptive to change
Dedicated club person